Privacy Policy

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Privacy Policy

Effective Date: 1 January 2025

1. IntroductionSubstantia Intelligence Group ("SIG," "we," "us," or "our") is committed to protecting the privacy and security of our clients, partners, and website visitors. This Privacy Policy outlines how we collect, use, store, and protect your information in compliance with the General Data Protection Regulation (GDPR), relevant UK data protection laws, and our commitment to strict Non-Disclosure Agreements (NDAs).

2. Information We CollectWe collect and process information in the following ways:

• Business Development (BD) Drive Data: Information submitted through our BD drive is handled with the highest level of confidentiality, accessible only by authorized personnel under strict NDAs.
• Personal Identifiable Information (PII): Name, email address, phone number, job title, and company name when you contact us or engage our services.
• Technical Data: IP addresses, browser type, device identifiers, and log data for website analytics and security.
• Client and Project Data: Information shared as part of our services, protected under NDAs and industry best practices.

3. How We Use Your InformationWe process data for:

• Business development and service delivery.
• Communication regarding inquiries, contracts, and engagements.
• Compliance with legal obligations.
• Enhancing security and fraud prevention.

We do not sell, rent, or distribute your data to third parties for marketing purposes.

4. Confidentiality & Non-Disclosure Agreements (NDAs)

• All client and project-related data are protected by strict NDAs, ensuring complete discretion and confidentiality.
• Access to sensitive information is restricted to authorized personnel only.
• Internal security protocols prevent unauthorized access, disclosure, or misuse.

5. GDPR Compliance & Your RightsIn accordance with GDPR, you have the right to:

• Access your personal data.
• Request corrections to inaccurate information.
• Request data deletion (where legally permissible).
• Object to or restrict processing.
• Receive a copy of your data in a portable format.

For any GDPR-related inquiries, please contact lincoln@substantiaintelligence.co.uk.

6. Data Security & Storage

• Data is encrypted at rest and in transit.
• We implement strict access controls and cybersecurity measures.
• Data retention policies ensure that information is not stored longer than necessary.

7. Third-Party Service ProvidersWe may use trusted third-party vendors for infrastructure, analytics, or security services. All partners comply with GDPR and adhere to our privacy and confidentiality commitments.

8. Updates to This PolicyWe may update this policy periodically to reflect changes in regulations or business practices. The latest version will always be available on our website.

9. Contact UsFor questions regarding this policy, contact us at lincoln@substantiaintelligence.co.uk.